Privacy Policy for DHSK College App

Effective Date: 02-08-2025

The DHSK College App (referred to as "we", "our", or "us") is developed and maintained by Dibrugarh Hanumanbux Surajmal Kanoi College to provide academic and administrative digital services to students, faculty, and staff. We value your privacy and are committed to protecting your personal data.

This Privacy Policy describes how we collect, use, and protect your information through our mobile application and related services.

1. Information We Collect

a. Personal Information

Name
Email address
Phone number
Roll number / Registration ID
Admission and academic records
Device identifiers (for login security)

b. Location Information

With your explicit consent, we may collect and process information about your device's precise location ("Location Data") when:

You enable location-based features in the app
You check attendance using geofencing technology
You access campus-specific services that require location verification

We only collect Location Data when the app is actively running or when you specifically enable background location tracking for specific features.

c. Non-Personal Information

App usage data
Device type, model, OS version
Crash reports and performance data

2. How We Use Your Information

To provide access to academic services like LMS, notices, attendance, and exams
To authenticate users using college-issued credentials
To enable online form submissions (admissions, hostel, etc.)
To improve app functionality and user experience
To send important college announcements via in-app notifications
Location-specific uses:
- Verify physical attendance through geofencing technology
- Provide campus navigation assistance
- Deliver location-relevant content and notifications
- Enhance campus security measures

3. Location Data Controls

You have full control over Location Data collection:

Location services are disabled by default and require your explicit opt-in
You can enable or disable location tracking at any time through your device settings
You can choose to share precise or approximate location based on your preference
Location Data is only retained for as long as necessary to fulfill the purpose for which it was collected

4. Data Sharing and Disclosure

We do not sell or share your personal information with third parties. However, your data may be shared:

With college departments (for administrative purposes)
As required by law or for legal processes
With authorized educational partners under strict confidentiality

Note: Location Data is only shared internally for academic or administrative purposes and is never shared with third parties for marketing or advertising.

5. Data Storage and Security

Your data is securely stored on our servers hosted in India and managed by our IT Cell. We use secure authentication, encrypted connections (HTTPS), and regular audits to protect your information.

Location Data is anonymized where possible and encrypted both in transit and at rest to ensure maximum protection.

6. Your Rights

As a user, you have the right to:

Request access to your data
Correct or update your personal information
Request deletion of your account (subject to academic policies)
Opt-out of location tracking at any time without affecting other app functionality
Request deletion of stored Location Data

To exercise these rights, contact the college IT Cell at itsolution@dhsk.org.

7. Children's Privacy

The DHSK App is intended for use by students above the age of 13. We do not knowingly collect personal data from children without parental or institutional consent.

8. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on our official website and updated within the app. Please review this page periodically.

9. Contact Us

For any questions or concerns about this policy, please contact:

DHSK College
Dibrugarh Hanumanbux Surajmal Kanoi College
Dibrugarh – 786001, Assam, India
📧 Email: admin@dhsk.org
📞 Phone: 7002654901